Instructions for Attendee/Participant Travel Reimbursement Form
Payee/Agency: Name of person, state, or organization to whom the check is payable.
Name: Name of state or organization that claimant is representing.
Address: Payee's remittance address. Remittance city, state, and ZIP code.
Email: Please enter your email address.
Travel Dates: The day you departed for participation in this meeting; the day you returned
Travel: Cost for transportation to the meeting site (airfare, train, etc.). Please include copy of itinerary, as well as receipt showing fares paid. Flight or train costs in excess of $650 require advance approval of the ICAOS executive director or designee.
Baggage Fees: Cost for airline baggage handling fees (receipt required).
Lodging: Room rates $229++ per night. Total with taxes and fees per stay
- 1 day of stay $257.11
- 2 days of stay $508.72
- 3 days of stay $760.33
- 4 days of stay $1,011.94
Per Diem: Per diem allowance for Meals and Incidental Expenses (M&IE) per US GSA Rates. Business Day - $118. Travel days paid at 75% ($88.50). Deduct appropriate amounts from business day or travel day for meals provided by ICAOS (Breakfast-$18; Lunch-$30; Dinner-$47; Incidentals-$23).
Taxi/Shuttle: Cost for taxi and/or shuttle service (including Uber, Lyft, etc.) for business purposes during authorized travel days (receipt required).
Parking: Charges for parking (at home airport, hotel, etc.) during authorized travel days (receipts required).
Bridge/Road: Charges for bridge and/or road tolls paid in excess of $5 each (receipts required).
Tolls Mileage: Includes travel to/from home airport. Current rate is .70 cents per mile.
Other: Any other expenses that are not listed related to work at the event and/or that received prior approval from ICAOS. Please specify and attach original receipts. Other expenses without prior approval of the executive director or their designee may not be reimbursable.
Comments: Any additional information for clarification or exceptions.
Sign and Date: Attendees must sign and date this Travel Reimbursement Form. ICAOS will process reimbursements in order as received. Please complete the on-line form or send a printed version with receipts to meetings@interstatecompact.org.